How to control incoming supplier invoices in Quipu
Quipu handles the accounting of many Spanish SMEs and self-employed professionals. It does its job well: issuing, expenses, tax filings, reconciliation. What's not its focus: line-by-line control of the supplier invoices you receive. When Quipu alone isn't enough, and how ininvoice fits as a layer in front.
Quipu books. ininvoice validates.
| Task | Quipu | ininvoice |
|---|---|---|
| Receive invoice from email | Basic OCR | Automatic Gmail/Outlook capture |
| Match against purchase order | Not standard | Line by line, pre-tax |
| Match against delivery note | No | Yes, partial receipts |
| Duplicate detection | By number | Multi-criteria |
| Risk score | No | 0-100 with signals |
| Exception routing | No | By type (price/quantity/duplicate) |
| Post expense | Yes | No |
| Tax filings | Yes | No |
| Bank reconciliation | Yes | No |
When Quipu alone is enough and when it isn't
Quipu alone is enough when:
- You process fewer than 50 supplier invoices per month.
- Your back office has time to review every invoice by hand.
- Your suppliers are few and consistent (predictable purchasing).
Quipu falls short when:
- You receive 100+ invoices/month from 30+ different suppliers.
- You work with purchase orders and delivery notes (industry, distribution, hospitality, retail, construction).
- You've caught at least one overpayment or duplicate per month.
- You're subject to SII (revenue > 6M EUR) and need to report to AEAT within 4 days.
The Quipu + ininvoice flow
- Your supplier sends an invoice by email.
- ininvoice captures, reads line by line, finds the PO, validates the delivery note.
- If it matches, it exports a CSV ready to import into Quipu and post.
- If there's an exception (price, quantity, duplicate), it routes the case to the right owner. The invoice does not enter Quipu until it's resolved.
- Quipu posts the expense, reconciles it with the bank on payment, and feeds form 303.
How it connects today
Via a CSV export that imports directly into Quipu. Your team imports the batch in 5-10 minutes at end of day. No in-house IT. No consultant.
If your team prefers a more automated flow or you handle high volume, let's scope it together and see how it fits your specific case.
Compliance
The regulations rolling out in 2026-2027 affect the inbound flow:
- Mandatory e-invoicing 2026: large suppliers start sending you structured XML.
- Verifactu: invoices with QR and hash from 2027.
- SII: Quipu handles reporting when it applies. ininvoice accelerates clean data delivery.
On Quipu and getting a lot of supplier invoices?
15 minutes with the team and I'll show you how a real invoice clears against your current Quipu. Book your demo.
Frequently asked questions
- Does ininvoice replace Quipu?
- No. Quipu stays your accounting software. ininvoice validates the invoices before they enter Quipu.
- Do I lose Quipu features by using ininvoice?
- None. Quipu keeps working exactly the same. We only add the control layer that sits in front.
- Do I need a special Quipu plan?
- No. Any plan that imports CSV works.
- How much does it cost?
- Plan: 249 EUR/month for up to 300 invoices/month. No implementation fee, no commitment.