Simple and transparent.

This is just the time. 1–3% of invoices have price or quantity errors. With 100 invoices/month, that's 1–3 wrong invoices you pay today without noticing.

What does the EUR 249/month plan include?

The plan is the basic operational unit of ininvoice: an account ready to process the full accounts payable cycle of a mid-sized SME, with no extras billed separately. Everything in the list below is included within the EUR 249/month; nothing is gated as a premium module or unlocked only with a higher tier inside the 300 invoices/month limit.

• Automatic ingestion from Gmail and Outlook. Read-only OAuth connection. ininvoice scans designated inboxes, identifies invoices, POs and delivery notes, and queues them for processing without downloading anything to a local disk.
• OCR and IDP for PDF, images and scanned documents. Structured extraction of header and lines: supplier, tax ID, number, date, amounts, taxable base, VAT rate, lines with description, unit, quantity, unit price, discounts and totals.
• Pre-tax line-by-line three-way matching. Invoice, purchase order and delivery note matched line by line. Unit price and quantity compared independently, not on header totals. Default tolerances: absolute 1.50 EUR and percentage 2%, OR mode.
• 0-100 risk score per invoice. Universal signals: changed IBAN, new supplier, unusual amount for the supplier, unverified tax ID, invoice without associated PO, invoice date earlier than PO date, partial duplicate.
• Multi-criteria duplicate invoice detection. By file hash, by (supplier, number), by fuzzy header similarity and by line-level match. Flagged before approval, never after payment.
• Full audit trail. Every decision (auto-match, variance, manual override, approval) is logged with user, timestamp and reason. Immutable. Exportable for external audit.
• Verifactu and FacturaE ready. Electronic invoice reception compliant with Spanish regulations. XAdES signature validation, FacturaE 3.2 parsing, support for the Verifactu flow for paying companies described at /en/verifactu-paying-companies-receiver.
• Native ERP integrations. Holded, Sage 50/200/Despachos, A3 (Wolters Kluwer) and Quipu with no extra connector cost. Reconciled data is posted as a journal entry or supplier record depending on the target ERP.
• Email and chat support. Monday to Friday, 9:00 to 19:00 Central European Time. Average response time under four hours on business days. Includes help with tolerance configuration, chart-of-accounts mapping and product catalog cleanup.

For an operational view of the full cycle, see supplier invoice control, three-way matching and touchless accounts payable.

Who is this price aimed at?

The plan is calibrated for SMEs that receive supplier invoices with stable, operationally critical volume. It is not aimed at micro-businesses with fewer than fifty invoices per month (where automation offers little ROI) nor at large multi-entity corporates (where the Enterprise plan is appropriate). The optimal range is between 100 and 800 invoices/month, with an operational sweet spot between 200 and 600 invoices/month where manual friction is already painful but still fits a single admin team.

Sectors with natural fit

• Distribution and wholesale: high invoice volume with many lines (catalogs of hundreds of SKUs), frequent price variations negotiated by contract and volume-tier discounts.
• Multi-location hospitality: dozens of recurring suppliers (beverage, food, cleaning, laundry), daily delivery notes per site, margins that depend on the invoiced cost matching what the delivery note shows.
• Construction: invoices with lines per chapter and item, measurements reconciled against jobsite delivery notes, certifications that require line-by-line traceability.
• Retail: supplier invoices with volume discounts, rebates and credit notes that only surface if you compare line by line pre-tax, not the final total.
• Light manufacturing: recurring raw material purchases against closed POs, partial dock receipts that generate staggered invoices.
• Accounting firms: firms managing AP for several clients that need per-client traceability without duplicating license cost.

To confirm fit in less than five minutes, there is an AP self-diagnostic and a ROI calculator that estimate monthly savings using your real numbers. Product overview for this profile at accounts payable software for SMEs. If you do not fit this range, the sales team will tell you before charging you.

Hidden costs: we don't have them

The EUR 249/month price is what shows up on the invoice. There are no accessory costs or variable fees that scale the ticket beyond what's advertised. This section explicitly lists what is not charged separately, because it is common practice in the mid-market AP automation space to bill them as separate line items.

• No setup cost. Initial account activation, OAuth connection to Gmail/Outlook, supplier history import and default tolerance configuration are included. We do not charge an "implementation fee" like Tipalti or Stampli.
• No minimum term. The contractual commitment is monthly. Cancel by email and the current cycle is the last one charged. There is no 12 or 24-month minimum duration clause.
• No ERP integration cost. Holded, Sage, A3 and Quipu integrations are within the price. No charge to activate the connector, for the first sync or for keeping the connection in production.
• No historical data migration cost. If you want to bring in invoices, POs and delivery notes from recent months (up to 12 months standard) to reconcile against history, it is included.
• No per-user license fees. Within the plan there is no charge by number of users with panel access; the Pro plan applies a formal quantitative limit.
• No variable per-document fee. Within 300 invoices/month, each document processed has zero marginal cost. No charge for OCR, API calls, exports or downloads.
• No update cost. Every product release (matching engine, new risk detectors, added integrations, Verifactu/FacturaE adaptations) lands on the account at no extra cost.

The only line item that can appear separately is the cost per overage invoice if you sustainedly exceed 300 invoices/month; it is notified one month in advance and migration to the Pro plan is offered before any charges apply.

Price comparison with mid-market alternatives

The table below summarizes public prices or reasonable market estimates for AP automation accessible to SMEs and European mid-market. Prices are contrasted with the matching granularity, which is the real value lever: header-level comparison lets line-level errors through; pre-tax line-by-line comparison catches them.

Prices verified as of May 2026 from public vendor information and comparison sites. Commercial models evolve; confirm with the vendor before a purchase decision. ininvoice receives no compensation for appearing alongside these brands.

More detail on each comparison at Bill.com alternative in Spain and how to choose supplier invoice software. For a general functional matrix, see /compare.

What happens if I exceed 300 invoices/month

The processing engine does not cut off service when it hits invoice 301. Operations keep running: ingestion, OCR, matching, scoring, audit trail and export. What changes is the commercial reading of usage. The policy is transparent and applies in this order:

1. One-off peak month. If you exceed the limit one month due to seasonality (Black Friday in retail, Christmas in hospitality, fiscal close) everything is processed and no extra charge applies that month. You get an informational note.
2. Two consecutive months above. If the pattern repeats, the sales team proposes migration to the Pro plan (EUR 599/month, up to 750 invoices/month) with all history, configuration and supplier catalog intact. Migration has no cost.
3. Stable volume >750/month. From there, the next tier is custom Enterprise pricing, where the price adjusts to actual volume (billing, legal entities, multi-country, SLA, dedicated support, custom integrations).

The underlying logic: per-invoice price drops as volume grows. The customer is not penalized with aggressively scaling variable fees. Transparency lives in the heads-up email, not in invoice surprises.

Payments: how ininvoice is billed

The billing policy is designed to fit a European SME finance cycle without accounting friction.

• Monthly or annual. Monthly at EUR 249/month billed in advance at the start of each cycle. Annual at EUR 199/month equivalent (EUR 2,388/year) with a single charge at the start of the period. Switch from monthly to annual at no cost; from annual to monthly at the end of the current cycle.
• VAT separate. All amounts are published without VAT. Issued invoices include 21% Spanish VAT or the applicable scheme depending on the billing country within the European Union (reverse charge where applicable).
• Payment methods. Credit or debit card and SEPA direct debit. For payment by bank transfer, annual billing is required.
• Itemized invoice. Each invoice issued includes the billing period, the contracted plan, the number of invoices processed in the cycle and accessory items when applicable. Suitable for posting directly as a deductible expense.
• Verifactu receipt. The invoices we issue are compliant with Verifactu and FacturaE where applicable. They are digitally signed and available for indefinite download from the panel.

For privacy and accounting data handling, see the privacy policy and terms of use.

Guarantee and trial

The contract is operationally reversible and designed so the risk sits with ininvoice, not the customer.

• No commitment. Cancel anytime by email to hola@ininvoice.com. The current cycle is the last billed. No penalty, no exit fee.
• Plug and play activation. From signing the proposal to the account processing the first real invoice, two business days maximum. If it takes longer, the first month is free.
• First invoice after 30 days. The first billed cycle runs from the moment of effective activation, not from proposal signature. You have 30 calendar days to verify operations with your real data before paying anything.
• Full export on cancellation. On cancellation, all processed history is exported in CSV/Excel (invoices, POs, delivery notes, matches, audit trail) in open format. Your information stays yours.
• Price commitment. The plan price holds while the customer is active, even if the public rate goes up. It only changes if the customer voluntarily switches plans.

The philosophy is simple: if the product doesn't deliver net value in the first month, it shouldn't cost anything. If it does, the customer decides to renew. To gauge the operational quality before signing, see the FAQ page and the how to choose supplier invoice software guide.

How Kit Digital fits with ininvoice

The Kit Digital program from Spain's Ministry for Digital Transformation grants digitalization subsidies to SMEs and self-employed workers to fund management software. ininvoice is eligible within the Process Management category, which covers digitalization and automation of business processes related to accounts payable, purchasing and suppliers.

Subsidy size depends on the applicant company size: up to EUR 2,000 for micro-businesses with 0-2 employees, up to EUR 6,000 for SMEs with 3-9 employees and up to EUR 12,000 for SMEs with 10-49 employees. The subsidy covers initial deployment and the first 12 months of service, meaning that an eligible SME can fully fund the plan through the subsidy, with no net upfront payment.

The operational flow is coordinated by the ininvoice team along with the certified digital agent, and includes company size verification, signing the service agreement, documentary justification and effective account setup. Friction for the customer is minimal: an initial meeting and electronic signature of the agreement.

Full flow detail, requirements, deadlines and documentation at Kit Digital for supplier invoices.

Frequently asked questions about pricing

The questions that repeat in sales conversations before signing. Each answer is verbatim from what we say by email or on a discovery call, with no extra commercial spin.